Fig. 01 — Maintenance collection

Maintenance collection that runs on your society's rules.

A maintenance bill is not one number. It is a slab for some flats, a per-square-foot rate for others, a fixed charge for the rest, and a late fee that kicks in after a grace period. RitualRhythms generates each flat's bill the way your society already bills, then tracks who has paid and who has not.

Fig. 02 — What the committee gets

Bills on your rules, defaulters on the record.

Bills on your rules

Charge by slab, per square foot, per member, fixed, or a custom rule. Each head carries its own rate and frequency.

  • Slabs and per-sqft ratesBill the way your society already bills.
  • Per-flat overridesExemptions and adjustments, kept against the flat.
  • CGST/SGST/IGST splitsTax invoices that hold up at audit.
  • Bills download as PDFFor the notice board and the resident's inbox.

Late fees and arrears interest by rule, not by argument

The grace period and the fee are set once, then applied the same way to every flat. Nobody is chased harder or let off easier because of who they know.

  • Grace period set onceThe same window for every flat.
  • Fee applied by ruleNo Sunday meeting to decide who pays what.
  • Arrears interest trackedDues that age carry the interest your rules say.
  • Notice counts on recordHow many reminders went out, and when.

Defaulters visible as of today

Who owes what, and for how long, without a spreadsheet and without a Sunday meeting to reconcile it.

  • Outstanding dues, liveThe defaulter list is a report, not a memory.
  • Ageing, not just totalsHow long each flat has owed, at a glance.
  • Reminders that go out on their ownMulti-channel reminders for bills due and bills overdue.
  • Nothing marked paid until approvedThe treasurer approves what counts.

Every payment mode recorded

Cash, cheque, bank transfer, UPI and card, each recorded against the bill by your committee. Online collection, where a resident pays by UPI or card themselves, is switched on when your society is ready.

  • Cash and cheque at the officeRecorded against the bill, not lost in a register.
  • Bank transfer and UPIReconciled against the reference the member submits.
  • Online collection when readyResidents pay by UPI or card themselves, once your society switches it on.
  • The books stay the committee'sNothing counts until the treasurer approves it.

Fig. 03 — Where it sits

Maintenance is one part of the whole back office.

The bills sit beside the society books and ledger, the AGM records and the gate passes, on the same member list, with one set of numbers. A society that runs on RitualRhythms answers an AGM question about dues without opening a spreadsheet.

We are based in Kolkata and work the New Town and Rajarhat corridor. See how a Kolkata society runs on it.

Stop chasing dues by hand.

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