Fig. 01 — AGM records

The AGM, recorded so the next committee can pick it up.

An AGM is where a society's decisions get made, and where a handover between committees either goes cleanly or does not. RitualRhythms keeps the meeting, the agenda, the minutes and the resolutions in one place, with votes weighted the way a society actually votes.

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Fig. 02 — What the committee gets

Decisions on the record, votes counted by rule.

Meetings with agendas and minutes

AGM, EGM or committee meeting, each with its agenda and its minutes stored against it.

  • Agenda set aheadWhat will be decided, before the meeting.
  • Minutes stored against the meetingNot a file lost in a WhatsApp scroll.
  • AGM, EGM or committeeEach kind of meeting, kept apart.
  • One place for the yearThe whole calendar of meetings, in order.

Resolutions decided by weighted vote

A vote is weighted by flats owned, the way society voting works, not one person one vote.

  • Weighted by flats ownedThe way a society actually votes.
  • For, against and abstainEach vote recorded, not just the winner.
  • A tally that settles itCounted and carried or failed, on the record.
  • No argument afterThe numbers are there to be read.

Records that survive a handover

The next committee opens the same records instead of asking the last treasurer where the file went.

  • Committees change, records do notThe system outlives the term.
  • A login, not a shoeboxThe handover is a handover of access, not files.
  • Audit trail on every actionWho changed what, and when.
  • Export what you needPDF for the notice board, data for the auditor.
Fig. 03 — Where it sits

The AGM reads from the same numbers as the books.

The resolutions sit beside the society books and ledger, the maintenance collection and the gate passes, on one member list, with one set of numbers. A society that runs on RitualRhythms answers an AGM question about a decision without digging through files.

We are based in Kolkata and work the New Town and Rajarhat corridor. See how a Kolkata society runs on it.

The handover, a login instead of a shoebox.

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